Submitting amendments

Once you have finished drafting your amendment(s), you can submit them for tabling/lodging at the appropriate Parliament.

When an amendment is submitted by a user who is not a parliament user, the permissions on it are changed so that the appropriate parliament users can now view, edit and manage the submitted amendments while the original user retains read-only access.

How to submit amendments from the Amendment Manager Tab

1. Click on the ‘Amendment Manager’ tab

2. Using the check boxes on the left-hand side of each amendment, select the one(s) you wish to submit

3. Click on the 'Amendment Action' dropdown menu in the top right of the screen and select "Submit Amendments"

4. The selected elements will be updated to status “Submitted” and visible to the appropriate Parliaments’ users.

You can only submit amendments in this way if:

• the associated bill version has been published by the appropriate Parliament,

• the status of all amendments is “Draft”,

• there are no active locks on any amendments, and

• no amendment has a flag set against them

How to submit amendments from the Editor (non-parliamentary users)

You can submit all the amendments in a list of draft amendments (LoDA) directly from the Editor.

1. Open the list in the Editor.

2. Click on the 'Document Information' right-hand panel.

3. Click Submit List.

All the amendments in the list will be updated to status “Submitted” and become visible to the appropriate parliament. In addition, a copy of the whole list will be created that is visible to the appropriate parliament which parliament users can use to help check and manage the submitted amendments in one place.

You can only submit amendments in this way if:

• the associated Bill version has been published by the appropriate Parliament,

• the status of all the amendments is “Draft”, and

• there are no active locks on any amendments.

If an amendment contains tracked changes or comments (in the Editor) then a warning will be displayed when you select to submit them.  You can choose to cancel and remove them or submit them anyway.

How to 'bulk' submit amendments from the Editor (Parliament users)

Parliament users can update the status of amendments to submitted from within the Editor using the Bulk update statutes feature.

1. Click on the 'Amendment Status' right-hand panel in the Editor

2. Click the Bulk update statuses button. From the pop up select the amendment you wish to update. Select ‘Draft to Submitted’.

3. Click on the Update button

4. Save your changes and all amendments in the list that are set to 'Draft' will be updated to 'Submitted'

Hints and tips

The system knows which Parliament to share the amendments to:

• If the bill project is a Scottish bill, they will always be sent to Scottish Parliament.

• If the bill project is a UK bill, they will be sent to the Parliament who published the latest version of the bill

• If you are not a user in the appropriate Parliament that the amendments were submitted to, then you will only have read-only rights to the submitted amendments

You will continue to view an up-to-date version of the amendments so that if the Parliament made some changes to your amendment or the status was to update – you would be able to see these changes if you opened the amendments in the Editor