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Sharing an amendment list from the Official Lists tab

You can choose to share an amendment list from the Official Lists tab with another organisation which can be used for review purposes.  

How to share a document

  1. When on the Official Lists tab: select Actions > Share version from the drop-down menu on the document version you would like to share

  2. The system will present a message explaining that you are about to share your document version with another organisation and ask you to specify your chosen organisation

  3. Select the organisation you want to share it with and then click on Share

  4. The system will create a Significant Version on the right-hand side

  • The Significant Version is read only to all users in your organisation and the organisation that it was shared with to maintain the integrity of the version that was shared

  • Users from the organisation that the document was shared with will only be able to see the Significant Version of the document – they will not be able to see the working version or any of its snapshot versions

  • When you share a document, a snapshot version is created in the same series as the working version that you shared so that you can see which list was shared and at which moment in time it was shared

  • The default organisation in the drop-down list will be set to the last organisation that you shared a document with

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