Managing document information
Some data appearing in the document can only be updated from the right-hand ‘Document information’ panel, accessible from within the Editor. This includes information such as the title and document numbers.
How to update document information
Access the Document Information panel either by:
Clicking on the Document Information tab in the right-hand panel (see screenshot below)
Clicking on a relevant, blue-highlighted element in the Editor (e.g., the Title, version rubric, SI number) - this will redirect you to the Document Information panel
Make changes to any of the fields and wait for a few seconds.
The system will update the fields in the document with the changes.
Ensure you then Save these changes, as you would Save other changes to your document. This will also allow the updated information to show on the Project Tab (e.g., Title, Bill sub-type, SI procedure).
For Bills (but not SIs/SSIs/NISRs), you can also update Document Information from the Project Tab. See: Updating document information from project tab
Some elements in an SI’s Preface are not editable through the Document Information tab, but rather through windows that pop up when you click on those elements in the Editor.
See: Managing Subject, Extent and Subsubject and Managing Dates
Document information tab for a UK Public Bill
Editable document information fields
NI Bills:
Title
Mandate
Bill number
Version rubric (if you want to customise this, select ‘Other’ and type into the field)
Sub-type (e.g., Executive Bill, Private Member’s Bill)
Introduction date
Further consideration date
Sponsor
UK Bills:
Title
Session
Year
Bill number
Act year
Chapter number
Version rubric (if you want to customise this, select ‘Other’ and type into the field)
Sub-type (e.g., Government Bill, Private Members' Bill)
Printed date
Brought from date
Printed by
Assent date
Members (opens ‘Manage members’ window with fields ‘Introduced/presented by’ and ‘Supporters’)
Members names will be filtered according to the “Printed by” House that is selected.
If the Member in the House of Commons has a Laying name e.g. The Prime Minster, this will be displayed by default in the name field and presented in the Bill’s back cover
Scottish Bills:
Title
Session
Year
Bill number
Act year
ASP number
Version rubric (if you want to customise this, select ‘Other’ and type into the field)
Sub-type (e.g., Government Bill, Member's Bill)
Introduction date
Passed date
Assent date
Members (opens ‘Manage members’ window with fields ‘Introduced/presented by’ and ‘Supporters’)
In Scottish Bills only, if you change the version rubric to one that contains the phrase “as amended”, the accompanying document rubric will be removed and replaced with the usual ‘Amendment’ rubric
Changing the version rubric to ‘As Passed’ will not change the rubric displayed at the top of the page
SIs/SSIs/NISRs:
In the Document information panel of an SI/SSI/NISR, you can edit:
Title
Year
S.I. number
Subsidiary numbers
SI procedure (e.g., Draft Affirmative, Made Negative)
Changing the SI procedure will change rubrics in the Preface and the Preamble of your SI.
If you have already filled in the Enacting Text in the Preamble (‘The Secretary of State makes these…’ etc.), ensure you copy and paste this somewhere before changing procedure, as it will be cleared and replaced by the default text.
Amendment lists
You can also edit Document Information for Official Lists of Amendments - see screenshot below.
Document Information tab for House of Lords Running List