Generating the NI Speaker's Brief

Select Amendment Actions > Create Official List

Select Speaker’s Brief

Update the relevant information in the dialog box and click on Create

Any extra text or paragraphs e.g. procedural changes or mutually exclusive amendments can be inserted selecting the appropriate item from the insert menu (e.g. bulleted list)

Concatenate individual amendment numbers into more readable formats e.g. Amendments 1 to 8, 10, 16 and 20.

If there is a single group which includes ‘stand part’ amendments, correct the total count of amendments as it will include ‘stand part’ amendments in the total.

Trim excess lines from amendments by selecting whole provisions using the Structure View (see Using the structure view | Selecting-more-than-one-provision ) and deleting them.

To insert “Full amendment text as per Marshalled List“ into an empty element, use SHIFT+Enter to insert an empty Text element

You can also remove supporters if required

Insert gaps between paragraphs by using keyboard shortcut SHIFT+Enter. An empty ‘Text’ element will appear but this will not render in the PDF and results in a space between paragraphs instead.

Concatenate individual amendment numbers into more readable formats e.g. Amendments 1 to 8, 10, 16 and 20.

Update the chairperson’s name and title

If the proposer of the first amendment in the group is a Minister, remove penultimate speaker bullet point

If the proposer of the first amendment in the group is not the Minister, update the Minister placeholder with the Minister’s title

Add any extra text or paragraphs e.g. procedural notes or mutually exclusive amendments as required

Insert gaps between paragraphs by using keyboard shortcut SHIFT+Enter.

1. After first bullet

2. After [Debate ensures]; and

3. After [Other Members may wish to speak]

Trim excess lines from amendments by selecting whole provisions using the Structure View (see Using the structure view | Selecting-more-than-one-provision ) and deleting them.

To insert “Full amendment text as per Marshalled List“ into an empty element, use SHIFT+Enter to insert an empty Text element

You can also remove supporters if required

Where there are different options e.g. mutually exclusive amendments or amendments not moved, you will need to manually insert the option intro, start and end rubrics using the insert menu.

To insert an option after an amendment, move your cursor so that it is in the List Body element in the breadcrumb. To do this, place your cursor in the far-right margin beside the proposer (close the proposer box if you accidentally open it) and use right-arrow on your keyboard to move your cursor through the elements and into the List Body (watch the breadcrumb). When in List Body, click Enter and select the appropriate option from the insert menu.

You can use SHIFT+Enter to space out the options if required.

Amendments to amendments are currently all inserted into the same box as their target amendment. If you prefer to present them in separate boxes, you will need to insert additional empty boxes via the insert menu and cut and paste the amendment to amendment text into each box as required

Any extra text or paragraphs e.g. procedural notes relating to mutually exclusive amendments

When you have finished making your changes, save your changes and generate a PDF using Document > Generate PDF in the upper tool bar

Check the print layout.

If you want to move boxes so that they appear at the start of a new page you can either:

1. Insert a page break (using the Insert > Insert page break) before the box, or

2. Export to Word and make final adjustments to print layout here.